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Annually about 20% of all business leases expire. A significant number of tenants relocate to larger or smaller quarters in other buildings or they move to different offices in the same building.

As the move is organized careful attention is paid to the design of the new space, new furniture and even the lighting. However, the key to the success of relocating the new office is how detailed the relocation planning is regarding the technological interface.

Central to operating a modern office and serving the needs of customers is free access to computers and the internet. With computers come servers which have their own cooling requirements. Computer network cabling, telephone jacks and electric outlets are only a small part of the planning required to get a modern office up and running.

Problems with relocating and upgrading technology are becoming more frequent along with increased costs of moving. Relocation plans today attempt to minimize down time but with technology its becoming more difficult. In the past, a few temporary phone lines and some tables could keep an office running while the move took place. Today its much more complicated.

What good is beautiful office space with inadequate wiring, cables or outlets. And is it sufficient now but are provisions made for future technological demands on the business. Further,if the business is growing does the computer and networking system need to be upgraded? With the proper planning your business will not waste valuable time and resources playing catch-up.

After youve made the decision to upgrade your computer systems, following is a short checklist which should get you started in planning and resolving the technological issues for your relocation:

1. Are all the files backed-up in case of loss or destruction? 2. Can the systems be moved without damage? 3. Will all machinery (computers, printers, servers, etc.) be placed in secure boxes and wrapped with bubble wrap? 4. Will there be sufficient jacks in each work space? 5. Is there adequate cooling (24/7), now and for the planned increases, and for your servers? 6. How are all the systems being moved so there is no damage? 7. Will the server system be placed in the best location? 8. Is the electrical power is each area sufficient for our needs? 9. Is building management flexible enough to accommodate our technological needs? 10. Is wiring and cabling sufficient to handle all our high-speed equipment? and 11. Wiil you have immediate access to all your data at the new location?

There may be additional questions that have to be answered and planned for but this list of eleven areas should get you started. In todays technological ever changing world, none of these areas can be assumed or left to chance. Proper planning means no surprises, no business lost, future growth is accommodated and no costly technological glitches.

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